The sales invoice, hereinafter more commonly known as invoice, is a document that is used as a statement of bills to be paid by customers. Often also referred to as payment notes.
In a transaction with a small nominal payment amount, the invoice is used directly as a billing document. Unlike the case with companies whose nominal transactions are large, invoices will usually be completed with bills or receipts.
Basically every company needs an invoice, including service companies also need an invoice. However, shipping invoices can depend on the request of the buyer. If your buyer does not need the details of the service he is paying, then just giving a receipt is enough.
There are several things that need to be considered in making an invoice. Invoice or invoice is made in accordance with the goods that have been sent or received well by the customer. Because often there are items that have been sent in the end rejected or partially rejected or accepted on condition by the customer. Therefore invoice invoices or invoices are made after the order delivery process is completed and signed by the recipient.
In one purchase order, it can be recorded in one transaction. Besides that, it can also be recorded and sent in stages. There are various policies used by each company regarding the determination of payments made after the order is sent in stages or in full. So that short information is needed related to the documents related to the bill. Invoice is needed by the seller and buyer as proof of the transaction.
Making invoices indirectly updates the notes on the accounts receivable book. So that the creation of invoice bills is also a recording of receivables.
Through internal accounting system control procedures, for making invoices by manual method it is recommended to make invoices using forms with printed serial numbers. But now, making invoices has mostly been done with a computer accounting system. Many companies are starting to use computerized numbers or make invoices online.
As explained in the explanation, in general the invoice function is as a billing document for purchases made by the buyer. The following is the complete invoice function.
• As information related to goods or services purchased by customers
• As information on nominal bills and payment terms that must be done by consumers
• As a valid reference if the goods or services listed will be sold again to another party
• As a valid reference when adding transactions to financial books or under certain conditions, this invoice can be used as a valid reference for tax invoices
• As a reference if there is an error in the delivery of goods or calculation of the bill amount
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