An excel template for a guest list management can prove to be very useful for many things. You might find it useful to manage a guest list on an annual basis or just as an occasional basis. Maybe you're a business owner who is holding a seminar or hiring a speaker and need to manage your guest list. Whatever your situation, using guest list excel templates can help you quickly manage and maintain your guest list. Here are the things you can expect from an excel guest list template:
You'll need to have access to a Microsoft Excel spreadsheet. That's all that is required in most cases. If you don't have an excel account, you can still use this type of template. Just get an equivalent word document and copy and paste the cells into the appropriate areas. Using this type of Excel template, you'll only copy, and paste the values rather than the actual data into the guest record.
There is a formula shown on the template that deals with formatting the cell contents. This works with almost every Excel format so you shouldn't have any problems copying and pasting the formula. Once you do, you just have to enter the names of the guest and then click the 'Calculate' button. The resulting guest list will be printed out on the screen. Enter the names in the names cell before pressing the 'Show' button.
Using the guest record wizard on the spreadsheet, you can customize the name of the guest. When doing so, ensure that you enter numbers that are valid for the type of Excel cell you have. Also ensure that you provide an appropriate name for the guest. Enter all the necessary information for the guest list and then click the 'Save changes' button. That's all there is to doing a guest list management using an Excel template. The rest is easy!
In some cases, you might want to use different fonts and backgrounds when entering a guest record. For this, you have two choices _ either use the guest record wizard or an external application such as Microsoft Word. You can adjust the look and feel of the guest record to your preferences by modifying the text boxes and the appearance of the fields. Once you are done, you can also choose to print a receipt so that guests can have a physical copy to hand out at the event.
There are certain things you should avoid when preparing a guest list based on an Excel sample. First, you should avoid using too many visual effects on the input forms. Excel does allow for the addition of visual effects through the use of the VBA feature but they should be minimal. In general, you should limit the use of VBA to when it is absolutely necessary to make your guest list template work.
You should also avoid including nicknames in the name selection boxes or in the email addresses field. Nicknames are fine as long as they are unique to each guest and the event. You should also avoid including spaces or hyphens in the names of the guests. It would be very difficult for your guests not to recognize the name of the person who sent them the email. If you use spaces or hyphens, your guest record will be incomplete. This is especially true if the person sending the email is an online acquaintance.
By using a guest list management tool, you can save yourself time when preparing a guest list and make your event more successful. Using guest lists prepared by other professionals will allow you to focus your efforts on the people you really want to invite. You can use other resources such as business websites, magazines, or online directories to gather information about the people who could help you with your event. This will prevent you from wasting your time on a large guest list that won't be interested in attending your event.