Time cards are used in businesses to keep track of employees' activities. It acts as a tool for management to evaluate staff performance and make necessary changes. Time and attendance systems can be complicated and may include different systems for timekeeping, reporting, and auditing. To avoid problems in the future, it is important to maintain an employee timecard sheet. Below are the things you can include in your employee timecard sheet.
The first thing to include on your employee time card is the employee's name. The name should be the employee's title or name if it's not. After the name, the next item is the employee's position or job description. An example would be if the employee is working as a salesman, then his title will be a salesman or salesperson. Then it goes on to indicate his length of service with his role or job description.
Next is the employee's shift schedule. This includes his payday and lunch break and is usually written on the last day of his work week. It is important to write down his regular schedule since overtime is based on it. For example, during the weekends, he is usually scheduled to work additional hours so it's best to write this in. If there are any special occasions, they are also indicated.
The next item on the employee time card sheet is the employee's hourly rate or salary. It is usually written on the last page of his pay slip. The salary can be found on the form that comes with the time card. The form may ask for general information about the employee like his height, weight, and hair color. It may also require him to sign some forms.
Next is the location of his workstations. In his usual workstation, the employee signs this item. Usually it includes his department and the name of his supervisor. Sometimes, however, his workstation will be replaced with a computerized station. His supervisor's name may not appear on the sign so it is imperative that he carefully read it.
Next is the employee's wage and salary. This is usually written on the last page of his pay slip. It is important to double_check this so that you make sure that the employee's wages are up to date and don't miss the small differences. The wage and salary must be compared to the last time the employee took his time card and the current one.
Finally is the employee's deductions. This is the section of an employee timecard sheet that will detail items that the employee has made for his own use but has not been paid for yet. It may include money for meals, transportation, etc. Again, the employee should carefully read what deductions he has made and compare them to the amounts given on his pay slip to make sure he doesn't get charged something he didn't earn.
An employee time card is a necessary form of documentation for every employee. It tracks time spent on all the company's business activities and helps managers determine how employees fit into the workforce. Although the purpose of the card isn't purely financial, most companies find it indispensable and highly useful.
Most companies use the employee time card to keep track of their workers. An employee may have worked there for years but was put in charge of a special project. By using the time cards, the manager can easily track who is handling which tasks and can see which ones need to be prioritized. The employees will feel more connected this way and work better. They will also be aware of any bonuses they are due and will try to honor them as best they can. This way, they are more inclined to work diligently on specific projects.
In addition, the cards are great for reducing conflicts between employees and employers. For instance, let's say there is a war at the plant and one employee has requested to work overtime. Before the manager can make a decision, he needs to contact all the other employees who will be affected. They may want to agree or disagree with this request and this will definitely cause tension within the workplace. To prevent this kind of chaos, the company will use the card to make sure that everyone understands the situation. Once everyone has their own idea of what should be done, there will be no room for conflict.
An employee timecard sheet can also help the employer avoid excessive employee lawsuits. Let's say the manager allows his employee to work extra hours even if they don't have to because he wants to reward them. This employee may end up getting sued by their co_workers who are working under him. If the co_workers have the knowledge of the employee's behavior, they may sue because they believe their employer is encouraging their friends and relatives to sue them as well. To avoid such situations, the manager can use the employee time card to make sure that all employees know their rights and cannot be fired for following their own ideas.