When writing letters of recommendation, the most effective way to start is with an introduction. This can make a huge difference in how much you stand to gain and how successful your request will be. The introduction paragraph is the first thing a potential employer will see when your letter requesting for a job is received. In fact, a bad job application letter will make that first impression one your last.
Introductions are especially important when it comes to candidates who write letters of recommendation. If your candidate sends a poor letter of recommendation to his or her former employer or a business colleague, you will not stand a chance of landing that job. However, if your candidate includes a good recommendation from a person highly regarded in your field, then your chances are better. Therefore, it is vital to research the recipient and make sure the letter makes a great first impression.
If you cannot locate any examples of letter of recommendation requests, there are other ways to gather information about previous employers. Many corporations create a company history to feature on their website or in a Human Resources handbook. Look through the history of any employer you know to find any recommendations for them. For example, if you work for a plumbing company, ask a few colleagues who have worked for this company to send you examples of any letters they sent for a position they held. You can also find examples of recommendation letters online.
Once you have gathered some examples of letters for a position, you need to think through the major points of the letter. Do not simply include your name and your contact information. Include your accomplishments and your professional goals as well. Highlight specific skills that make you an excellent candidate for the position. Also, include an objective statement that gives a detailed description of what makes you a good candidate. Write your letter in a friendly, yet professional tone, as always.
The next step in preparing your letter is to consider how you will actually use it. Will you send it via email or mail? Some companies will only require you fill out a form that they will send to your prospective employer, while others may require that you send a physical copy of the letter in the mail. Depending on how the company handles correspondence, you may want to know exactly how you will be addressing the letter.
If you have received no recommendations, you should send a simple "thank you" letter to the individual who referred you. Let them know that you were interested in their company and that you would like to work for them. Include several of your accomplishments and let them know that you are ready for a job in their organization. Even if you have received a few letters of recommendations, it does not hurt to send a few more. It lets the person who referred you know that you are sincere in wanting to work for them. Any good letter can go a long way toward getting you the job of your dreams.
There are some things that are not appropriate or expected in the case of these letters. For example, you should not include your personal information, such as your address and phone number. Keep in mind that most employers already have lists of contact persons. You should not send your mother's maiden name or other private information as a reference. A good reference should be professional, business_like, and something that the hiring manager would be happy to have for themselves.
These are just some examples of letter of recommendation requests. They are helpful, but they do not represent the complete format of your letter. If you have specific requirements, such as specific qualifications or specific recommendations, then you will want to follow up with your references in much more detail. However, if you are writing to a general manager or HR professional, the examples of recommendations are really for show and nothing else.