Project Kickoff meetings are an enormous opportunity to put a team of folks on the right course (or careering down the wrong path). The way to have everybody on the same page at this meeting is to begin with a solid, clear project kickoff meeting agenda. This agenda should be short and sweet _ no more than 30 minutes long. You can begin the agenda by simply outlining the project objectives and goals, followed by a brief description of what you are trying to accomplish. This will give everybody on your team an overview of what is expected of them and will allow you to move quickly from there.
The next thing you will want to do in your project kickoff meeting agenda template is list down all the team members assigned to the project. You should keep it simple, so that each person is responsible for their own project. Don't include the dates or anything else specific in this section. Just list down who is scheduled to make phone calls, who is responsible for getting back to you, their individual email addresses and their phone numbers.
This next section of the project kickoff meeting agenda template should list down your company's project management approach. This will enable you to have an accurate portrayal of who is assigned which roles within the organization. For example, Project Implementation would entail the involvement of a Project Manager. Project Planning and Project Management would involve the involvement of a Project Analyst, as well as the Project Administrator. Within these various roles, you will want to list down the responsibilities of each employee. This will give your team members a clear understanding of who is ultimately in charge of which aspects of the project.
Next, you will want to determine who will be making the calls on either an individual basis or on an annual basis. This decision may be based off of several factors. If you have several project managers within your organization, you will need to decide if you will designate one manager to take over the project kickoffs. If you have several project managers, then you can designate one individual to take over the project every three months, as needed. It really depends upon how your organizational team plans on running things.
Once you have determined who will be taking the calls on project kick_offs, then you should move to the next item on your agenda. This next part is a short summary of what was discussed during the project overview. It includes any goals that were discussed at the meeting, as well as any tasks that were completed. These include both long and short term goals, as well as any milestones that were reached during the meeting. In addition, any tasks that were handed off to other people within the company should also be detailed here.
Once the aforementioned items are reviewed and approved, you should next consider using an agenda template. This is a document, which outlines all of the topics and items that are to be discussed during the upcoming meeting. All team members should be able to access this document, so it will not be time consuming to review it. All managers will be required to use this agenda when they are planning upcoming meetings. It is also helpful if everyone has an up_to_date copy of the meeting record, so that no items are missed.
The next thing that should be discussed during the project kickoff meeting is what projects should be kicked off. Project team members should be asked to rank their priorities, so that there will be a simple order to determine who is in charge for each project. If the project was started before the brainstorming began, then the leader of the team will be the one who determines when each step in the project needs to be completed. However, in some cases, when brainstorming has begun, project leaders may decide that it is best to let the junior team members handle these projects.
The project leader should present everyone with a written schedule, which details what time_starts will occur, when feedback can be provided, and when project documentation or testing should be completed. In addition, the agenda should also include any general information regarding the company, as well as any special considerations that have been made. In this way, project teams will be better able to understand what they are expected to do during the upcoming weeks and months. All in all, the project kickoff meeting will help project managers to get the team members on_board with the goals and direction of the project, while establishing expectations for the future.