A Project Management Plan (PMP) is an excellent tool to help project managers effectively manage their teams. However, the PMBOK guide has some great advice on how to use it. Here are some tips for using a PMBOK template correctly. The PMBOK Guide gives you these:
One thing that many people do not realize when they use a PMBOK template is that the plan template is not meant to be an all_in_one solution. Each of the sections is meant to have the information that the project manager wants to include in the template. For example, in the project management plan template pmbok guide, there is a resource section where you can include the most recent project cost estimates and risks. If you do not indicate that here, then the values used in the PMBOK template might not be accurate.
Another great feature of this PMBOK guide is the risk management section. This is where you will indicate any current or past risk assessments that your company has completed. Some templates include a free risk assessment that includes recommendations about how to better manage project risks. This free assessment may require that you customize certain aspects of your project.
One very important feature that the PMBOK guide stresses is that you should include a section that provides knowledge areas that are directly relevant to your company. The PMBOK manual particularly recommends this as part of project management plan templates because such knowledge areas are generally more useful to your team members and managers. The manual also says that it is critical to separate the planning stage from the implementation stage. You need to remember that the cost_management plan is not just meant to help you manage projects successfully; rather, it should serve as a reference for your team once the project is done.
The two main project management knowledge areas covered in the PMBOK are cost management and scope management. Cost management pertains to how you manage the cost within your project. Scope management is the process of ensuring that you cover all areas that are needed for completing the project. This includes such areas as requirements, documentation, and testing. The manual also stresses the value of integrating all these aspects into a single cost management plan.
Most PMBOK templates include a project management worksheet that you can use to populate your information. The PMBOK manual also stresses the value of reviewing your worksheets before you implement them. The template contains a worksheet titled Accounts Receivable Overview. On the left side of the worksheet you will fill in your company's name, address, phone number, balance, and category. On the right side of the worksheet you will type in your company's category. Projects, assignments, caterers, or suppliers should be entered as appropriate.
Another main project management area is schedule management. Once you have decided what your priority tasks are, you need to organize your schedule according to priority. For each task, you should indicate the priority level (which is always T, for tasks higher than T are considered to be on a higher priority). You then enter the start date and end date for each priority task, the cost for the task, the description of the task, the budget for the task, and an estimate of the cost for the task. You can also enter a note if there are any special circumstances, such as a change in a vendor's order or supplier preferences, that require immediate action.
Many companies, both large and small, are now making their own project management software. They use PMBOK templates because of its strict format requirements. The project management software industry has made PMM Templates readily available, either online or in expensive software packages. Because of its strict formatting requirements, many people who try to make their own templates for PMM find them too complex to use. Some even go so far as to create "standalone" PMM templates that do not have the strict requirements of the PMM template. But, even these PMM templates have a lot of flexibility built in, especially for the user who has little or no experience with project management.
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