As much as project management is an integral part of most businesses, there is often lack of standard project management status report template. It is here that the template would come into play. This professionally designed template would then be used by project managers as an effective tool to communicate about their company's progress.
As project management is an ongoing process, it is essential for you to create a flow chart that would enable you to present the development of your project in a visual manner. This PPT also showcases budget, resources, risk factors, issues and priorities. The contents of the project summary report would be divided into three major sections namely: Benefits, Risks and Issues. As the benefits section presents the tangible rewards that your company has garnered from the completion of the project, the risks section highlights the risks that could occur if the project is delayed or lost.
Your PPT should be well organized. In fact, it should be more organized compared to your company's other monthly project status report templates. First off, you need to make sure that the content in your PPT conforms with the project definition that you have prepared. Next, you should have an outline of the key benefits that your organization derives from its projects, which are presented in the summary report. Lastly, you should highlight the key risks that are related to the project so that the readers would have a clear understanding of the risks that they can expect from the project.
Your report should be very descriptive and have maps and pictures incorporated in it. This would allow the reader to understand the details of the project very quickly. You may want to include images that show the progress of the project from the initial planning up until the present day. If you are using charts and maps, try to make sure that they are very reliable and accurate. In addition, the project management tool that you use should be easily navigable so that the readers will not get lost.
The project management status report should always begin by giving the title and purpose of the report. Then, you should explain what the project management status check has revealed. After that, you should describe what you have discovered and what the next step would be. Finally, you should end the report by giving a short but thorough summary and a recommendation as to how the project should be headed.
The next step in the project management template PPT is for you to provide a short but concise description of the project. The entire content of this section must be short, concise, direct, and to the point. You do not need to detail each and every activity and task that are part of the project. You may also refer to support documents, manuals, or other articles that are related to the project. However, make sure that the information that you include in this part is based on the most important facts related to the project.
After the brief introduction of the project management status report, you should focus on providing some examples of how the project management process is applied. In particular, you should describe what steps you have taken to implement the project and describe how this project has affected your company. For example, you can talk about how you have improved processes in order to maximize the output that the company can get from the project.
Another important area that the project management template PPT should cover is the conclusion. Here, you should summarize all the things that you have learned about the project and its impact to the company. Finally, you can conclude by talking about what you plan to do in order to achieve the project's goals. This is the last part, and it is recommended that you include this part in the final copy of the template.