002 Awful Rotating Shift Calendar Template Concept
A rotating shift calendar template can help you keep organized and avoid mistakes that often make up the end product. This article will give you a basic introduction to how to use a rotating shift calendar template.
Rotate shift schedules have been in use for decades but are only recently gaining wide popularity among employees. A rotating schedule is a schedule that works both ways _ you set the shifts, then the clock strikes midnight and your shift rolls on. While this method allows for more flexibility, it also has several common pitfalls that should be avoided if you want your employees to have a productive workweek.
The biggest mistake that an employee can make when using a template is using a wrong rotation. It is important that the template you choose is accurate and consistent throughout. One common problem is using a wrong day for an evening or Sunday. While this is acceptable for a morning shift, using this same template for a night shift can prove disastrous. Your employees will need to know what to expect when they get off work and you need to set a clear expectation.
Another common error is overloading your shift schedule with too many shifts. Many employees like to be able to choose their own schedule, but if you use a rotating schedule template, you have all of your employees mapped out to every single shift. If you overload them with too many shifts, they won't have any choice but to work as they are assigned, which can lead to a lot of unhappy employees. You may find yourself losing out on a large number of new employees because of this.
When you use a shift schedule template, you will need to include a notice that tells your employees when their shifts start and when they end. Make sure that there is also an exit plan for employees who find themselves getting too many hours. An exit plan is an effective way to reduce overtime and allow employees to adjust their work schedules to fit with their personal life or family obligations.
Employees don't like to be put in a position where they have to answer the phone at a specific time. You can take advantage of this by setting up voicemail on your computer. Employees can call the numbers and they will hear a busy signal or an answer to the incoming call. When there is no one there. When employees can't answer their phone, the company doesn't have to pay them.
Employees don't enjoy feeling rushed. In fact, they tend to become more motivated to work harder when they know that the boss is expecting them to do their best and not complain.
The basic steps to use these templates are well outlined in this article, but the best tips are covered in the conclusion of this article. These are the most common problems associated with these templates that you should avoid and can help your employees to produce a productive workweek.
It's a good idea to set up your calendar before your employees start working. They will understand the basics and know how many shifts they are scheduled to work, so they can plan ahead for when they are going to be working and when they are not.
Selecting the right employee is important, too. The wrong employee can create chaos and confusion. There should be a clear_cut line in the template for each employee to indicate who the correct employee is.
The size of the employees must be clearly set out. The template should include a scale that indicates how many employees are scheduled for each shift. For example, if there are fifteen employees scheduled to work on Friday, there should be a line that says "Fifteen Employees".
The template should state how many hours each employee is scheduled to work. You must make sure that the employee you select is responsible for his or her own work and the right person is assigned to the shift.