If you're writing a thank you note after job interview, there are some things that you'll want to keep in mind. In particular, you'll need to make sure your thank you note comes across professionally, and that you put enough focus on what you did well, and enough attention to what you didn't do, to ensure that the other person feels sincerely appreciated. Here's what you should do.
First, thank the individual for taking the time to respond to an offer. Even if they declined your job interview request, thank them for their time. Most people appreciate being asked to meet with someone after an invitation has been extended. It shows that they were serious about it, and that you did a good job as the hiring organization. This is a great way to show thankfulness and let the other person know that they're worth more than the initial rejection showed.
Second, use a thank you note template to give a quick thank you. Even if you had a very positive experience at the job, there are likely some thank yous that you didn't send out. You want to thank the individual for his or her time, but you don't want to be too generous. The goal isn't to make the other person feel great, but rather to say thank you in a way that will let them know that you're appreciative of their time. Keep it short and professional, and thank them for taking the time to come and speak with you. This should do just fine.
Third, thank them for the follow up phone call. This is a wonderful thank you from the heart. You can usually tell how you're going to feel by the way the person responded to your initial "Thank You" note. If you were polite and professional in your thank you note, they'll likely be similarly polite and professional as you Thank You Note. So thank them for the follow up phone call.
Fourth, always put your thank you note in the proper format. Use a one_line letter template for thank you letters, even if it's a thank you note template after a job interview. Use a standard block writing format. Your letter should be no longer than a single page in length.
Fifth, always use your strongest, most personal writing. The thank you letter template after a job interview will not be nearly as effective if it's filled with canned words. Write your own words, and break them down into proper English. Using slang or personal pronouns will lose you points, and can put the person receiving the thank you note off entirely. Be sincere, and sincere is always a key part in a thank you letter. Try to keep it short and to the point.
Sixth, never cut corners when it comes to the thank you section of your thank you letter. There is no room for cheap shots. If you can help it, include a short note about how thank you are, and that you hope the two of you will meet again in the future. It's okay to admit that you were hoping to get the job and now you got it _ but don't cheap out!
Seventh, use language that's easy to understand. There's no need to break anyone's heart with a difficult thank you letter. Take the time to make it easy to read and easy to understand. It may take some effort to write a good thank you letter, but it will be worth it in the end. A thank you note template after a job interview isn't going to hold any water if you have a hard time understanding what you're trying to say. Try to stick to the specifics and you'll make it through your interview unscathed.
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